Reporting timesheets incorrectly can greatly damage your company, costing time and money that can take weeks, if not YEARS to recover. As a business owner, it is YOUR responsibility to ensure a complete compliance record and that your staff are being paid fairly for the hours they work.
Under the Department of Mines, Industry Regulation and Safety, ‘All state system employers are legally required to keep employment records containing specific information about working hours, pay and leave.’
Employers can be fined up to $13,000 for individuals (or up to $130,000 in the case of a serious contravention). For bodies corporate, penalties can reach $65,000 (or up to $650,000 in the case of a serious contravention) for not keeping the specified employment records as outlined here.
Serious contravention: ‘A situation in which the person knowingly commits the contravention and this conduct is part of a systematic pattern of conduct relating to one or more other persons.’ (Department of Mines, Industry Regulation and Safety)
While more businesses are transitioning to digital timesheets, many are still paper based. However, paper based timesheets are easily lost, misplaced or damaged, with a higher chance of incorrect data being reported as a result of human error. This can lead to staff being paid for hours they haven’t worked or being underpaid.
So, how can we avoid this?
The TOKN Solution
To prevent such a situation from occurring, TOKN created a comprehensive Timesheet approvals app, Timesheet+, offering complete visibility of all outstanding timesheets.
Keep up to date with your staff’s work hours. Clearly identify who has worked overtime with TOKN’s Overtime reports. Timesheet+ is designed to run on any device and is customised to meet your business requirements, including disbursement, Plant charges, overtime, meal allowances, lunch breaks, capture images and more, catering for daily and weekly times capture and includes job check validation.
Timesheet+ also offers offline capabilities! Patchy signal? No problem. TOKN records and manages timesheet captures locally on any device and connects to your systems automatically.
Ensure visibility of all outstanding timesheets instantly using TOKN’s missing timesheet reports. Secure all your compliance records and avoid lost or inaccurate timesheets. Easily generate timesheets and manage your labour hire workforce with confidence and clarity.
Reporting timesheets doesn’t have to be a daunting chore. You should be able to feel confident with your payroll system. With Timesheet+, we make timesheeting simple, easy and at your fingertips.
Ensure your staff are working safe hours and that your company is using the right technology to stay up to date with audits and within the legal requirements. Automate your payroll and time tracking process and improve data quality today.